About Electra

Electra's initial mission is to develop Ultra Short aircraft built for an electric future for Direct Aviation. We are redefining the next level of connectivity, pioneering direct aviation - without airports, emissions, or noise. Electra's Ultra Short aircraft will revolutionize air travel by bringing it close to where we live, work, and play, making new connections possible. This makes a new venture like Electra exciting and fast-paced. It is also not for the faint of heart or for people who like clear swim lanes. Electra is headquartered in Northern Virginia and we're on a quest to build a team of insanely talented people who want to do meaningful work.

Job Description

Electra.aero, a next-gen aerospace technology company, seeks a dynamic and energetic Office Specialist. This role will support the entire office, managing the day-to-day administrative operations of the facility. Our Office Specialist will manage the front desk and be the first face all our VIPs will see, performing a variety of activities in support of functional areas such as purchasing, facilities, operations, and human resources. The ideal candidate will have a strong background in office administration and possess the ability to execute administrative duties effectively within a fast-paced, innovative environment.

Responsibilities & Essential Functions:

• Provide on-demand support for urgent or unexpected office needs, such as last-minute meeting setups, missing supplies, technology issues, urgent errands, or covering front desk duties when others are unavailable.
• Collaborate with team members across departments to fulfill operational needs specific to their roles.
• Clean and prepare meeting rooms with supplies, equipment, and refreshments.
• Coordinate with internal teams and IT to ensure AV and tech are fully functional.
• Arrange meals and refreshments to support meetings and visitors.
• Clean and resupply throughout the day as needed to ensure the space is ready and available for multiple meetings.
• New Hire Onboarding Support- Set up desks and workstations; prepare welcome materials and equipment.
• Plan and place orders that accommodate dietary needs and correct headcounts.
• Track lunch costs and ensure orders are delivered on time. Coordinate to leave and pick up lunches.
• Set up the kitchen/lunch area daily and clean up afterward (including removing leftovers, wiping surfaces, and taking out trash/recycling).
• Restock and sanitize the kitchen daily while maintaining other service areas.
• Receive, log, and distribute all incoming packages and deliveries.
• Coordinate support for large shipments, meet delivery drivers, and communicate with recipients.
• Identify, report, and coordinate repairs for broken equipment or furniture.
• Provide temporary support solutions for broken equipment until permanent repairs are made.
• Work with vendors and contractors to schedule service visits and additional support when and where needed.
• Maintain a positive, supportive, and approachable attitude throughout the day while addressing questions, issues, or needs brought to our attention.
• Work collaboratively with others to support a healthy office environment.
• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Other duties as assigned.

Qualifications & Required Skills:

• Strong administrative background, work ethic, and interdisciplinary/system thinking to independently meet and lead the areas described by the responsibilities and essential functions.
• Ability to interface with various functions (operations, finance, supply chain, HR, IT, etc.) and apply a positive mindset to push through challenges and meaningfully help resolve problems in a startup environment.

Minimum Education and Experience:

• 6+ years' experience as an administrative assistant or relevant role, at least 1 year as an executive assistant or office specialist preferred
• Bachelor's degree in management, business, finance, purchasing, or other related discipline required
• Must be a US Person (Citizen or Green Card)

Additional Desired Skills:

• Familiarity with project management software tools, methodologies, and best practices preferred
• Experience with international teams/suppliers and the ability to work across cultures and time zones is preferred
• Experience with government contracting preferred.